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The Flowstate platform
Flowstate Helm

Know what AI costs. See what you get back.

Understand spending, share budgets and connect AI use to the work it supports.

Recent insights All insights

Buy tokens, rent GPUs, or own the rack?

Open-weight models are now good enough to make self-hosting a financial question rather than a capability one. I modelled four options, an office rack, colocation, rented GPUs and per-token APIs, to find where each one actually wins. The answer turns on utilisation, and it isn't the one the internet keeps giving.

Turn a $3m AI bill into $1.9m

Most teams overpay for AI twice without noticing: they run everything through the default flagship model, and they buy the tokens on a metered plan they can't see into. An intelligent proxy fixes both. Here is the maths, a calculator you can drag, and where Flowstate fits.

Start with the work All use cases

Understand AI spending and value

See where the budget goes and what the business gets back.

Share one AI budget across your tools

Fund people, teams and projects across connected services.

Give your team more capacity

Reduce the preparation, checking and follow-up around recurring work.

Connect AI use to delivered work

Follow AI activity into projects, code and business results.
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Track tools, contracts and savings

Flowstate Helm compares what you pay for each AI tool with how much it’s used. Record your contracts so seat costs are right, then use Savings to find seats nobody uses and work that could run on a cheaper model.

See your tools

Go to Tools. Each tool shows your annual commitment, the seats you pay for, the seats in use, and when the contract renews. Overview shows the same as figures and a chart. Select a tool to see its sessions.

Add a contract

Seat costs come from your contracts, so add one for each tool you pay for by the seat.

  1. Go to Tools → Contracts and select Add contract.
  2. Choose the tool, then fill in the Monthly price per seat and the Contract term.
  3. Save the contract.

To change one, select it and choose Edit contract. Until a tool has a contract, pages that need seat prices ask you to connect your contract prices.

Find savings

Go to Savings. Overview shows Potential savings, split into savings Available now and savings At renewal, and Realised savings that match your bills. Its tabs list the opportunities:

TabWhat it finds
Unused seatsSeats nobody uses, and plans that don’t fit how a tool is used.
Model routingWork that could go to a lower-cost model. See Route requests to the right model.
F.AI suggestionsPeople who’d get more from their allowance with some practical coaching. See Understand your F.AI score.

Select an opportunity to see the evidence behind it. Select Dismiss for one you won’t act on.

Give or remove a seat

To act on an unused seat, open the person on People and change their tools. See Give or remove a tool.

If something’s not right

  • “No evidenced opportunities yet.” Savings appear as more data arrives. Connecting more AI services and conversation data improves coverage.
  • Seat costs are missing. Add the tool’s contract.
  • A seat counts as unused but the person uses the tool. Check their work email matches in that tool. See Find anyone and move them between teams.