Flowstate Helm

Flowstate Helm brings your AI bills, seats and keys into one place. You see what AI costs, who uses it and what it’s used for, and you set budgets that cover every AI service at once. Finance gets figures with a clear basis. Team leads see their own team. Everyone sees their own use.

Open Flowstate Helm

Select the Flowstate logo at the top left to open the area switcher, then choose Flowstate Helm. You can also press ⌘3 in the desktop app, or G then 3 in a browser.

You need access to open it. Ask your Flowstate admin.

Get going

Run setup. Connect your AI services, add your project tools, create your first wallet and choose alerts. See Set up Flowstate Helm.
Connect every AI service you pay for. Each one has a page that says what you need. See Connect your AI providers.
Check the people Flowstate found. Place anyone it couldn’t match, and put people in teams. See Find anyone and move them between teams.
Read the Overview. See what you’ve spent this month and where it’s heading. See See what AI costs.
Set budgets. Give people, teams and projects a monthly limit. See Set AI budgets with wallets.

What’s in Flowstate Helm

Menu	What it’s for	Guide
My AI	Your own use, allowance, tools, sessions, F.AI score and requests.	Understand your F.AI score
My team	Your team’s use, if you manage a team.	See what AI costs
Overview	This month’s spend, forecast, savings and work attribution.	See what AI costs
Spend	Spend by team, by person and by service account. Set someone’s limit.	See what AI costs
Wallets	Monthly limits for people, teams and projects.	Set AI budgets with wallets
People	Everyone, their AI tools and teams. Give or remove seats. See adoption.	Find anyone and move them between teams
Tools	What each tool costs, seats in use, contracts and renewals.	Track tools, contracts and savings
Requests	Requests for more budget, keys and tool access.	Ask for and answer AI requests
Savings	Unused seats, cheaper models and coaching opportunities.	Track tools, contracts and savings
Work, Projects, Engineering	What AI was used for, which projects it went on and its part in your code.	See what AI is used for
Settings	Connections, Alerts, Request settings, Routing and Keys.	Review keys and service accounts, Route requests to the right model

Every page opens on month to date, and every table exports to CSV from its Display menu. A page that needs a connection you haven’t made says what to connect, with a Connect button.

AI screens in Workforce

Workforce has AI screens of its own, for organisations that plan AI alongside their people and projects.

Insights → Agent insights

Tab	What it’s for	Guide
Dashboard	AI spend for the period, how much of it is tied to sessions, and which projects it went on.	Dashboard
Breakdown	AI spend split by provider, model, person, team, project, initiative or objective.	Breakdown
Adoption	How widely and how deeply people use AI, by function and by person.	Adoption
Agent sessions	Every captured AI session: who had it, with which tool, for which project, and what it cost.	Agent sessions
Alerts	Spend spikes and dips, sensitive data sent to AI, unapproved AI use and new model releases.	Alerts

Resourcing → Agents & copilots

Tab	What it’s for	Guide
Agents	The AI agents you run, each with an owner, planned alongside your people.	Agents
Copilots	The AI tools your organisation uses.	Copilots
Models	The AI models agents can use, with their prices.	Models
Rules	Your AI usage rules, each written as one plain sentence.	Rules

How agent and copilot costs are counted: How AI costs add up.

My AI agents

Everyone’s own page: Overview, My sessions, Copilots I use and Request centre. See My AI.

Finance → Budgets → AI caps

A monthly AI spending cap for the organisation and for each team. See AI caps.

Settings → AI

Agent Policy, Flowstate for Mac and Windows and AI Service Accounts. See AI settings.

Insights → Engineering insights → AI impact

How much of what your engineers ship is AI-assisted, and what AI costs per merged pull request. See AI impact.

How it fits together

flowchart LR
  B["Provider billing<br>Anthropic · OpenAI · Cursor · …"]
  P["Flowstate Desktop<br>on company computers"]
  S["AI service accounts<br>your own services"]
  RS["Provider spend"]
  SE["Sessions"]
  B --> RS
  P --> SE
  S --> SE
  RS --> D["Spend · Wallets · Savings"]
  SE --> A["Work · Projects · My AI"]
  SE --> AI["Engineering and AI impact"]

Provider bills say what you spent, and on whom where the provider reports it.
Sessions say what it was spent on. Flowstate Desktop captures conversations on company computers, and your own services report through AI service accounts.
Putting the two side by side shows how much of the bill is explained by the work.

More detail: How AI data arrives in Flowstate.

Connected apps Flowstate Helm uses

AI services send bills, seats and keys. See the list under Integrations.
Conversation records show what AI was used for. See Capture AI prompts and responses.
Jira, Linear and Azure DevOps match AI work to projects. See Connect your project tool.
GitHub shows AI’s part in your code. See GitHub.

Set-up checklists

Track AI adoption: see who uses AI, how deeply, and which paid seats nobody opens.
Track AI in your workflows: tie AI sessions to projects and kinds of work.
Attribute AI spend: connect your providers and see the bills.