One budget. Every AI tool your team reaches for.
Set £1,000$1,250/person. Watch it draw down across Claude, ChatGPT, Midjourney, Jasper — whatever they’re using. When it’s gone, it’s gone. No more month-end surprises from tools finance has never heard of.
Claude £350$438 
ChatGPT £280$350 
Midjourney £217$271 £153 remaining$191 remaining 
Gemini £299$374 
Jasper £237$296 
Perplexity £87$109 £177 remaining$221 remaining 
Cursor £509$636
Claude £299$374
Perplexity £190$238 Manager notified 
Harvey £152$190
ChatGPT £82$103 £266 remaining$332 remaining AI isn’t just for your engineering team any more.
Marketing writes with Jasper. Design generates with Midjourney. Legal drafts with Harvey. Finance summarises with Gemini. And none of it shows up anywhere until someone submits an expense.
The average employee now uses more than three AI tools — and most aren’t the ones IT approved.
Typical shadow AI spend before any visibility or controls are in place. It compounds fast across a 200-person org.
Spend is only part of the risk. You also need to know which tools your team is sending data to.
Finance can’t see it. IT can’t audit it. And at month-end, someone’s credit card statement becomes the finance team’s only source of truth. Provider-level controls only work for one tool at a time — they don’t help when your team is using six.
Set the envelope. Let them choose their tools.
You define the limit. We track spend across every connected platform. The person can use whatever AI tool they like — within the envelope.
"How much should each person get?"
Set a budget per person, per role, or inherit from the team. Monthly resets by default. Override individually where it makes sense — your senior engineers might justify more than a graduate intake.
- Per-person, per-team, or per-role defaults
- Monthly resets with carry-forward options
- Soft caps (notify) or hard caps (block)
"They can use whatever tool they want?"
Yes. The budget is platform-agnostic. Flowstate connects to provider billing APIs and device telemetry via your MDM. However your team reaches for AI, the budget follows them there.
- Direct provider billing API integrations
- MDM telemetry via Jamf, Intune, Kandji
- Reconciled nightly; enforcement fires in real time
Claude ChatGPT Gemini Cursor Midjourney 
GitHub Perplexity 
Windsurf 
Mistral Jasper Harvey 
Grok Green = billing connected · grey = pending authorisation
"What happens when someone gets close?"
A graduated response — starting with a quiet nudge, escalating only if needed. The goal is to keep your team working, not to create friction. Hard blocks are a last resort, not a first move.
35+ AI platforms. One budget to rule them all.
Not just the coding tools. The creative tools, the writing tools, the legal AI tools — the ones finance doesn’t see until someone submits an expense.
Claude ChatGPT Gemini Cursor GitHub 
Microsoft Windsurf Perplexity Grok Mistral Midjourney Jasper 
Notion AI Harvey 
Firefly 
Replit 
v0 
Lovable 
Bolt 
Devin 
Jules 
Recraft 
Ideogram 
Writer 
Copy.ai 
Replicate 
Legora 
Amazon Q 
Intercom 
Lindy 
Granola Know before your month-end reconciliation does.
Real-time alerting at every meaningful threshold. Not noise — signal. The things you’d actually want to know, before they become a problem.
80% threshold
Slack / emailA personal nudge, sent only to the person. No management loop, no friction. Just a heads-up that the envelope is getting thin.
Budget reached
Soft cap firedHeavy new sessions are rate-limited. The person can finish what they’re doing. Manager is surfaced for an optional conversation.
Unmonitored tool detected
New serviceNew AI service seen on a managed device that isn’t yet connected to Flowstate. Approval flow triggered. Spend tracked from day one.
Unusual spike
Anomaly£200$250 in six hours from one person. A flag, not an automatic block — unusual usage patterns surface for review without interrupting legitimate work.
Know which project consumed the budget, not just who did.
Connect your project management system and Bob’s £400$500 on Cursor this month gets split across the three projects he’s working on — automatically. Carry that through to CapEx classification, R&D tax relief, and project P&L.
Budget enforcement and session attribution work together. You’re not choosing between knowing how much and knowing why — you get both.
Learn about session attributionShadow AI is a compliance risk. Now it isn’t.
Spend control and data governance in the same place.
Data sovereignty
Know exactly which AI tools your team is sending data to. Flag or block unapproved vendors before a data review catches it first.
Audit trail
Every AI session, every spend event. Exportable, searchable, board-ready. The paper trail you’d want to hand an auditor, without building it by hand.
Not a billing intermediary
Your Anthropic invoice still comes from Anthropic. Your OpenAI invoice still comes from OpenAI. We observe spend and enforce budgets — we don’t touch the money.
Give your team the tools they want. Keep control of what it costs.
Book a demo to see AI Budget working across your organisation — engineering, marketing, legal, design and everyone in between.