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Know what AI costs. See what you get back.

Understand spending, share budgets and connect AI use to the work it supports.

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Buy tokens, rent GPUs, or own the rack?

Open-weight models are now good enough to make self-hosting a financial question rather than a capability one. I modelled four options, an office rack, colocation, rented GPUs and per-token APIs, to find where each one actually wins. The answer turns on utilisation, and it isn't the one the internet keeps giving.

Turn a $3m AI bill into $1.9m

Most teams overpay for AI twice without noticing: they run everything through the default flagship model, and they buy the tokens on a metered plan they can't see into. An intelligent proxy fixes both. Here is the maths, a calculator you can drag, and where Flowstate fits.

Start with the work All use cases

Understand AI spending and value

See where the budget goes and what the business gets back.

Share one AI budget across your tools

Fund people, teams and projects across connected services.

Give your team more capacity

Reduce the preparation, checking and follow-up around recurring work.

Connect AI use to delivered work

Follow AI activity into projects, code and business results.
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Organisation settings

Under Settings → Organisation, the General, Date & Time and Email pages hold settings for your whole organisation: the sign-in page language, your timezone, and how Flowstate sends email.

You need access to organisation settings to change these. Ask your Flowstate admin.

Set the sign-in page language

This sets the language of the sign-in page for everyone in your organisation.

  1. Go to Settings → Organisation → General.
  2. Under Localisation, choose a Default Language: English (UK), English (US) or Português (Portugal).
  3. Select Save.

The same page shows Tenant Information: your Flowstate address and how Flowstate is hosted for you. To change either, contact Flowstate support.

Project creation is also on this page. See Decide where projects come from.

Set your organisation’s timezone

Flowstate uses this timezone to decide:

  • when scheduled syncs from your project tool run
  • which week a timesheet falls in
  • when the digest email, and the Slack message team managers get on timesheet day, go out

To set it:

  1. Go to Settings → Organisation → Date & Time.
  2. Choose your Timezone. The line underneath shows the current time there, so you can check it.
  3. Select Save Timezone.

Send email from your own mail server

Flowstate sends email from its own mail service unless you choose otherwise. To send from your company’s mail server instead:

  1. Go to Settings → Organisation → Email.
  2. Under Email Delivery, choose Self-managed SMTP.
  3. Enter your mail server’s SMTP Host, Port, Username and Password.
  4. Enter the From Email and From Name people should see.
  5. Set Use TLS to match your port (see the tip below).
  6. Select Save Email Settings.
  7. Select Test Connection. Connected means Flowstate can reach your server.

To go back to Flowstate’s mail service, choose flowstate-managed and select Save Email Settings. Your server details stay saved in case you switch back.

If Test Connection shows Failed

The reason appears under the fields. Check with your IT team that:

  • the SMTP Host and Port are right, and Use TLS matches the port
  • the Username and Password are right
  • your mail server accepts connections from Flowstate